Keep Being Productive! Simplify the Way You Track Personal Tasks.

Hello Internet Neighbours!

What apps or techniques do you guys use to stay productive? I've evaluated and used a bunch of tools like Evernote, Asana, Wunderlist, etc. and I just found myself not using it because there were just too many clicks to go through. Now, I've been using Google Keep for a few years now, and I thought, wouldn't it be nice if there was a very quick start guide for people who don't really have the time to experiment with it?

The guide shows you how to organize your tasks and todos effectively with Google Keep. I've created an infographic, which is a tl;dr version of what the guide contains.

Finally, I'd be interested in knowing what productivity app you currently use - let me know in the comments below!

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The Infographic

If you use Pinterest, pin this by hovering over the image. Much appreciated!
Google Keep 7 Tips - Keep yourself organized!
Now a Word From the Advertiser

Finally... Get the guide 

24 replies
  1. JewbixCube
    JewbixCube says:

    The other day I saw a girl I know declare in a FB status: “Am I the only one who sends text messages to myself in order to remind myself about certain things?” And a ton of people responded “omg I do that too!” I died a little bit inside. And I shared a link to Google Keep.

    Reply
    • Ambrose
      Ambrose says:

      haha, I once texted my wife the column number close to where I parked – I guess we’d just use whatever app works as long as it’s on home screen. (Now I have Google Keep on my home screen)

      Reply
    • Peter Gillespie
      Peter Gillespie says:

      Any way you want. It’s the same as using different coloured post it notes for different things. I use them sparingly but Google can filter on colour so you can quickly view all notes in a particular colour category.

      Reply
    • Ambrose
      Ambrose says:

      Thanks for your interest, the guide is coming in a week (Monday). I’ll need to do some video editing this week (to add as content to the guide) and then package it up nicely 🙂

      Reply
  2. janis johnson
    janis johnson says:

    I have used google keep for a couple years after getting my first sm.phone. I loaded it after seeing how it was so different from all the rest of the life / work organizers.
    I have raved to friends & coworkers, rated 5 stars to google, and installed it on ALL my other devices, (even secretly put it on my wife’s tablet). IT IS ORGANIZING ZEN HEAVEN! I think google should make keep standard on all future devices, it THAT good! (I even signed up blindly on this site to share that with you all.) Also amazing: CloudCal. Thx 4 reading this.

    Reply
  3. Forest Lake
    Forest Lake says:

    It lacks so many features of a stand task list app…. Google is quite pathetic at integrating Google Tasks in to anything, Keep is the perfect example of this

    Reply
    • Peter Gillespie
      Peter Gillespie says:

      Perhaps. But instead of trying to create a task manager that mapped to 100s of other programmes, keep provides a super simple way to store notes and checklists and be able to find them again almost instantly. It’s only a tap an icon away.

      Reply
      • Forest Lake
        Forest Lake says:

        it can’t do simple things like sort lists or even sort the Notes and Reminders. The Reminders in Keep should be integrated with Reminders in Calendar and Google Tasks. That should be something so simple but they can’t grasp the idea.

        Reply
        • Ambrose
          Ambrose says:

          When I make a reminder in Google Keep, I see it in Google calendar. Unfortunately you have to choose whether you want to use Google Tasks or use reminders for Google Keep. (in the web app, https://calendar.google.com, hover over the ‘Tasks’ calendar in the left hand menu and select ‘switch to reminders’ in that drop down.)

          I agree with your point. I don’t know why they only support one or the other.

          Reply
          • Peter Gillespie
            Peter Gillespie says:

            Maybe to stop you getting two reminders per event? But I just discovered Keep Reminders flow through to the calendar. Neat.
            Lists don’t sort but I’m not sure how critical that is (most lists would surely be kept pretty short?) you can easily do a quick shuffle by just grabbing any item and dragging it higher or lower in the list.

          • Forest Lake
            Forest Lake says:

            hey Peter 🙂 Sorting is critical to many people. If you have a list of over 100 items are you going to slowly scroll through for items beginning with “S” or know the position of the “S” items in the list and get there in a few quick swipes ? Google, as usual, will not take advice from it’s app users and will just blunder along making apps that work but are featureless and not in sync with the rest of it’s app collection. Sad really because Google could get the world on side rather easily if it worked a bit harder at keeping the population happy, not just the geeks

          • Peter Gillespie
            Peter Gillespie says:

            If you need sorting then Keep certainly falls short – but if I had 100s of things to manage I’d probably switch to a spread sheet or as you say a beefier up a task manager. FWIW I’d suggest Keep is for the non geeks. Its very simple and stripped down. Perhaps too much so.
            Personally, I’d very much like Keep to add a ‘lock’ option on any notes. That way I could keep semi sensitive info safe from other eyes.

          • Forest Lake
            Forest Lake says:

            hey thanks for the reply 😉 That little tip worked, just going to see what affects it has on my phone etc 😉

  4. Samuel Udotong
    Samuel Udotong says:

    I highly recommend trying Fireflies.ai. It’s a chrome extension that automatically stores everything you promise into a list. Recently featured on product hunt by the inventor of the hashtag!

    Reply
  5. Tiago M.
    Tiago M. says:

    I use GTD on Google Keep. The structure is on my tags, which are labeled: contexts, waiting for, project, someday, support, reference, and areas of focus. I’m very visual so I also use colors: white for inbox notes, orange is for the master project note, yellow for next actions, green for delegated actions, blue for support, teal for someday, and gray for reference material notes. I only use red for notes that turned urgent (Eisenhower matrix). Using colors that way add an extra to the search engine. Note: 1.Only add tags and colors when clarifying and organizing (GTD workflow). 2. Avoid visual pollution by using no more than two or three tags per note. 3. Use the reminders as your Tickler system. 4. Use Google Calendar for actions that should happen on specific days and time, not Google Keep. 5. GTD + Google Keep is supposed to be efficiently simple, but pair it up with Google Docs or Sheets if you need a more detailed version of your notes. For quick access, copy and paste the Docs or Sheets link inside the Google Keep note. That’s useful when performing your Weekly Review. 6.Be very precise when titling your notes by using action and project verbs. 7. Add an extra filter by adding key words to the note title, for ex.: I label a note @Errands, and in the title I write GROCERY: Buy bread. I label @Waiting For and add the person’s name like this NAME + DELEGATED ACTION + DELEGATION DATE + FOLLOWUP DATE (but I could use the reminder too). I hope you like it.

    Reply
  6. Linda Sparkman
    Linda Sparkman says:

    I am happy to hear about this. I think EVERYONE should use Keep. It’s changed my life! If it doesn’t do something I need, I work around it, or use the tons of stuff it does do to get what I needed done. LOVE IT! Looking forward to your publication!

    Reply
    • Ambrose
      Ambrose says:

      unfortunately, there is no import feature in Google Keep. 🙁 I’ve read online that people had to do it manually. But there’s got to be a hack around it. Just haven’t found one yet

      Reply
  7. Mike Wrob
    Mike Wrob says:

    I’m using Google Tasks right now and the feature I like is that I can turn an email into a Task, I have not seen a way to do this with Keep.

    Reply
    • Ambrose
      Ambrose says:

      That is true – I don’t know why you can only have tasks OR reminders (Google Keep).

      It’s worth submitting a feature request to Gmail and Google Keep to see if they can merge the two somehow…

      Reply

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